The Baton Rouge Alliance for Students works in partnership with parents, community, civic leaders and policymakers to achieve the shared goal of an excellent education for every Baton Rouge student. We are dedicated to elevating the voice of students and families in our community. The Alliance’s work focuses on the areas of: Empowering Families, Elevating Community and Engaging Leaders.

The Alliance’s Administrative Assistant is charged with providing administrative support to the organization. This position reports directly to the organization’s Chief of Staff. In this role, you will play a crucial part in ensuring the accuracy and effectiveness of our CRM database by validating and updating information as well as supporting Chief Officers. A high level of discretion, organizational skills, self-motivation, and initiative must be exercised by the ideal candidate.

OBJECTIVES & RESPONSIBILITIES

• Chief Officer Support
  • Support the C-Suite with high-level administrative support and follow up on matters arising from meetings, and keeping relevant notes in calendar events including:
    • Arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings.
  • Ensure preparation of org-wide and C-suite meetings (i.e.: set up technology for zoom meetings, ensure conference rooms are available, take notes in team meetings, etc.).
• CRM Support
  • Maintain up-to-date and accurate information in CRM and/or information systems (AirTable/spreadsheets).
  • Maintain an organized virtual filing system (including adding naming conventions, organizing and streamlining shared drive).
  • Organize existing data in spreadsheets or
  • Compile, verify accuracy and sort information according to priorities to prepare source data for CRM entry including segmentation.
  • Cross Reference and review data for deficiencies or errors and correct any
  • Verify outdated data and make any necessary changes to records;
  • Research and gather information for
• Office Support
  • Staff office from 8:30-4:30 Monday through Thursday, 8:30-2:00 on
  • Maintain a professional office environment including ensuring appropriate office, clerical, and entertaining supplies, ensure team members have the appropriate office set-up and technology.
  • Execute org wide correspondence and
  • Provide operational event support on event

• Maintain an organized office environment conducive to ensuring effective working conditions for the organization (i.e.: stocking office supplies, snacks, making coffee, managing housekeeping vendors, reporting repair needs to property manager).
• Provide Culture support (lunches, meetings, swag ordering, etc).
• Develop and maintain a clear understanding of the organization’s mission and
• Other administrative duties as assigned.

EDUCATION AND QUALIFICATIONS

• Associate’s degree in Business, Information systems, Educational technology, Management, Computer Science or related field and 1+ years of experience.
• Two years experience in a similar role may be substituted for Associate’s
• Experience with CRMs and data management (AirTable is a plus).
• Proficiency in data validation and
• Proficient with Google Office Suite: email, sheets, docs, slides or equivalent Microsoft office product.
• A high level of
• Extremely detail-oriented, with excellent time management skills, and can work well in a fast-paced environment with multiple stakeholders and deadlines
• Strong communications skills, both orally and in
• Self motivation around personal, professional, and team
• Strong listening skills and ability to establish rapport with decision-
• Innovative problem solver with a positive attitude, energetic and team builder/team
• Willingness for occasional after hours and weekends event

COMPENSATION

This is a full-time role with a salary range of $36,000 to $50,000 to commensurate with experience and qualifications. This role will be eligible for an annual performance-based bonus upon achievement of predetermined goals.

In addition, the Baton Rouge Alliance for Students provides a comprehensive benefits package that includes individual health and dental insurance, paid time off, and a 401(k) plan with company-matching contributions.

TO APPLY 

Send a cover letter and resume to laura@bralliance.org.